AI Employee Handbook
Your business's permanent, team-shared AI memory.
Definition
The AI Employee Handbook is Inventory Hero's persistent, per-business memory: a permanent record of how you run your operation that your AI reads and writes. Tell it once (supplier quirks, lead times, safety-stock rules, approval thresholds, COGS) and every AI session and teammate works from the same handbook.
Why a persistent memory matters
The knowledge that actually runs a business lives in someone's head: which supplier slows down before a holiday, which SKU needs sixty days of safety stock, who has to approve a purchase order over ten thousand dollars. A normal AI chat never retains any of it. You re-explain the same context every session, and when a team member leaves, their knowledge leaves with them.
The AI Employee Handbook fixes that. You tell your Hero something once and it is written down for good. The next time any AI session needs that context, it is already there, so recommendations account for your real rules instead of generic defaults.
Shared across your whole team
The handbook is not tied to one person's chat history. Your VA's Claude and yours read the same handbook and give the same answer, so the business runs on one shared source of truth. You can open it anytime and read every page, and it keeps a full version history of how your operation's knowledge has evolved.
Because it is durable and shared, the handbook is what turns the AI from a forgetful assistant into a real team member. Combined with Inventory Hero's MCP server, your AI can read this memory in any client you connect and act on it.
Related terms
See it applied in Inventory Hero
Inventory Hero turns these inputs into restock recommendations against your real Amazon SKUs.
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